Q1/2024
Minutes of the Board of Directors Meeting
January 11, 2024
Attendance: Alex Kaplinsky, Winston Welborn, Mike Latif, Jack Lewis, Ginny Shinn
Absent: Elizabeth Freeman, Stephan Schaem, Buddy Arnheim
The meeting was brought to order at 8:05 am via zoom.
The president reported that Elizabeth Freeman was unable to attend so there would be no Fish & Wildlife report or Beautification Committee report for this meeting. Two other members of the board were unable to attend; however, a quorum was still present.
Alex then stated that he had been receiving requests to codify what exactly the view plane is per the subdivision documents and house rules and requested Winston to give the View Plane Committee update. Winston explained that there is information in the House Rules for a process in handling a view plane dispute but there is no definition of what the view plane is for residents. Further, Winston explained that it is his understanding each lot has one primary view and very definitely there is nothing in the subdivision documents which give residents a 360-degree view. Alex requested Winston to write up a preliminary document defining view planes for the board to review.
Alex gave the Ag Park Report and stated that he had met with Yoshi and measured the height of trees that would be acceptable to Seacliff residents by not obstructing views and acceptable to the Ag Park by maintaining wind screens. A document has been drafted regarding maintenance of the ‘green barrier’ as far as trimming trees and mowing. The agreement gives Seacliff the right to hire said maintenance and also gives Yoshi the option to do the work himself and be paid by Seacliff. The agreement is presently with the Ag Park board of directors.
A motion was made to give Alex the right to sign the Ag Park Maintenance contract on behalf of the board of directors if the Ag Park board of directors approves the contract from their side. The motion was seconded and approved.
Jack Lewis gave the Infrastructure Report and discussed the portion of a drainage ditch on lower Makana Ano that is unpaved. A discussion ensued on the topic as the property owner has requested the Association to pave this area. It was decided that since all ditches are being cleaned presently by the Association, this unpaved ditch area will continue to be cleaned by the association and if the property owner does not find that acceptable the board will require the property owner to provide an independent engineering report for their review as to why this portion of the ditch should be paved.
Ginny Shinn gave the Property Management report by stating that the hedge has been cut lower now along Iwalani and emergency measures were taken to keep it from falling. She also shared the status of obtaining a Wi-Fi releasable deadbolt for the pedestrian gate. Lastly, she reported that Shinn Properties had obtained a general bid for a replacement vehicle gate as general information for the board. Further research will be done regarding updating the electronic entry system.
Jack Lewis and Alex Kaplinsky then discussed the development of the 2024 budget. Alex stated that although the 2023 financials show a positive balance on the end of year actual vs budget report, there were several areas which required funds this year that were not budgeted. Alex and Jack committed to meeting and creating the 2024 budget and to look at forecasting for the next 5 years, to see if a dues increase might be necessary in the future.
Alex closed the meeting by reporting on the Social Committee’s Meet and Greet event which was a success. He suggested these be held biannually and volunteered to host the next association social event at his home.
The meeting was adjourned at 11:35am.
