Q3/2024
Minutes of the Board of Directors Meeting
July 11, 2024
Attendance: Alex Kaplinsky, Winston Welborn, Mike Latif, Stephan Schaem, Elizabeth Freeman, Buddy Arnheim, Jack Lewis, Ginny Shinn
The meeting was brought to order at 8:10 am via zoom.
The president requested and received a motion to accept the minutes of the Board of Directors’ meeting held April 11, 2024. The minutes were approved as written.
Alex gave the President’s report stating that in these past months he has continued to work with the Ag Park on an agreement for maintenance of area behind the Seacliff fence line as well as tree height as it affects Seacliff view planes. He was happy to report that there is now a signed agreement in place that will allow Seacliff to trim trees on Ag Park property within 20 feet of the fence line.
The president also reported that he had received calls regarding the Seacliff CC&Rs in relation to the new County regulations affecting guest houses. The Seacliff CC&Rs have specific size and use limitations for guest houses. Any changes to the CC&Rs require an individual vote by each member of the association.
The Treasurer’s report was given by Jack Lewis. He stated that his review of the first two quarters of Seacliff financials did not show anything shocking. He said insurance and landscaping costs were higher than expected when this year’s budget was created and advised that the budget for the following year be adjusted to reflect these higher costs.
Jack then officially resigned as the Treasurer, Design Review Committee member and as head of the Infrastructure Committee. He said that he would stay on as a member of the Board of Directors until the end of the year.
The president then asked if anyone would be willing to step in as Treasurer. Winston Wellborn volunteered. A motion was made and approved to appoint Winston as the new Treasurer.
Ginny Shinn gave the Property Management report. She stated that the fabrication of the main gate was completed by Kipu Forge, and it is scheduled for installation within a week. On another topic she reported that young boys on electric bikes were crossing private properties in Seacliff during the day and after sunset and not responding to Seacliff security. She stated that Shinn Management had contacted the police who informed her that this was a problem for the golf courses as well and that there are no statutes in Hawaii law that covers electric bikes. The police suggested property owners post private property signs and report trespassers to the
police. Ginny recommended to the board that private properties along Seacliff subdivision borders be requested to close areas where the bikers may be finding access into Seacliff.
Jack Lewis gave the Infrastructure Report and deferred to Shinn Management for the front gate report. Jack stated that two properties under construction on Pali Moana would be having their driveways installed in the next 3-4 months and meanwhile gravel coming from the construction sites needed to be kept off Pali Moana Road.
The Design Review report was given by Alex who stated that Seacliff had hired Elliott Montgomery as a managing member of the Design Review Committee. There would be a review in six months to see how the new structure of the DRC was working out for the association.
The View Plane committee report was given by Winston. He stated that he and Alex had reviewed view plane rules and felt there was a need for greater definition. The house rules and design rules have some information but put forward that more clarity is needed, such as establishing height limits for trees so that each individual property owner does not have to address the issue with their neighbor when their view is impacted. Stephan suggested that there is a need for a discussion of what residents want the community to look like. The discussion led to the proposal for a Community Land Planning committee and Mike Latif volunteered to head the committee.
Winston Wellborn gave the Communications Committee report stating that the new website was going live soon, and that Ginny and he would be meeting to discuss the page for announcements and documents to be added.
The Ag Park Committee report was given by Alex. He stated that there has been quite a bit of activity in this area and that the Ag Park/Seacliff agreement had been signed. In talks with Yoshi, Mike and Alex reported that the Ag Park would like Seacliff walkers to park at the Ag Park instead of along the road and that a path be created from the Ag Park lot to Seacliff. Yoshi is requesting a donation from Seacliff, and it was suggested a bench could be added under a shade tree or a swing.
Elizabeth Freeman gave the Fish & Wildlife report and stated that she will be talking with Winston about signs on the Seacliff easements on Crater Hill.
The board then had a discussion regarding the processes for changing CC&Rs, if the association ever wanted to make a change to have the CC&Rs comply more closely with County zoning rules. Pat Childs was consulted regarding the process. The board discussed whether it would or would not be a benefit to the community. It was decided that board members could send comments to Ginny and Winston regarding the pros and cons of opening the discussion to the association at the January AGM meeting.
The meeting was adjourned at 9:39am.
